Requirements related to Products

AV 40.1  Two-thirds of rated shelf life must be remaining on material at receipt
Items must be received with no less than two-thirds of the rated shelf-life remaining. Items, or each unit of packaging, must be clearly identified with (1) item identification number; (2) date of expiry; and (3) required storage conditions. If items require specialized transport conditions, it is the supplier’s responsibility to ensure that these conditions are adequate when the transport leaves their facility, regardless of when title passes. If title passes on receipt of materials at the ship to destination noted on the Allen-Vanguard purchase order, the supplier shall be responsible for ensuring that adequate transport conditions are maintained throughout the entire duration of shipping.

AV 40.2   Allen-Vanguard supplied materials and / or equipment
The Allen-Vanguard supplied materials must be incorporated into the items made on this purchase order. All Allen-Vanguard supplied materials must be checked by the supplier for shipping damage on receipt. If damage or latent defects are encountered, contact Allen-Vanguard Purchasing immediately for disposition. All Allen-Vanguard supplied / owned tooling must be used when fabricating items on this purchase order. No alterations or changes may be made to Allen-Vanguard owned tooling without receiving prior written consent from Allen-Vanguard Purchasing.

AV 40.3   Government supplied materials and / or equipment
The government supplied materials must be incorporated into the items made on this purchase order. All government supplied materials must be checked by the supplier for shipping damage on receipt. If damage or latent defects are encountered, contact Allen-Vanguard Purchasing immediately. If discrepant items were subject to GQA inspection at source, you must also advise the government QAR who services your facility if GQA inspection is also a requirement of this order. All government supplied / owned tooling must be used when fabricating items on this purchase order. No alterations or changes may be made to government owned tooling without receiving prior written consent from Allen-Vanguard Purchasing.

AV 40.4  Restriction of changes
The supplier shall notify Allen-Vanguard of any proposed changes to design, parts, materials, fabrication methods, or processes, and obtain written approval from Allen-Vanguard Purchasing prior to change incorporation. The supplier shall notify Allen-Vanguard of changes to manufacturing or processing location, prior to making any change. The requirements of this clause apply equally to any of the supplier’s subcontractors.

AV 40.5  Inspection / Test Data Submission
Supplier shall submit to Allen-Vanguard Quality Assurance a copy of the actual inspection data, test data and chemical test results (if applicable) for each shipment.

AV 40.6  Screws / Fasteners Documentation
Screws and fasteners must be in accordance with the Technical Data Package. Certificate of Compliance must be provided by the manufacturer of the part. Material certifications must contain the following information:
• Heat Lot number
• Applicable Specification
• Chemical and Physical properties
• Signature and Date performed / tested.

AV 40.7   Product Finish Certification
Withdrawn.

AV 40.8  Welding
Weld joints within this assembly are to be qualified, implemented, and inspected in accordance with the weld specification AWS or CWB. When no weld specification is identified in the TDP, the requirements shall be governed by AWS D1.1 for steel, AWS D1.2 for aluminum, and AWS D1.6 for Stainless Steel or CWB W47.1 for steel, W47.2 for aluminum. All welding personnel shall hold current AWS or CWB certification. Documentation which supports AWS or CWB certification shall be available for review.

AV 40.9  Material Review Board (MRB) Authority
Prior to the disposition of repair or use as is of any nonconforming material, the Supplier must gain written consent from Allen-Vanguard via a waiver or deviation as applicable. Dispositions for rework, scrap and returned to vendor can be made as per the Supplier`s business/quality management system. The definitions of use as is, repair, rework and scrap shall be as per MIL-HDBK-350.

AV 40.10  Material Review Board (MRB) Authority
Prior to the disposition of repair or use as is of a major nonconformance, the Supplier must gain written consent from Allen-Vanguard via a waiver or deviation as applicable. Disposition of a major nonconformance for rework, scrap, return to vendor or any disposition of a minor non-conformance can be made as per the Supplier’s business/quality management system. Definitions of use as is, repair, rework, scrap, major nonconformance and minor nonconformance shall be as per MIL-HDBK-350.

AV 40.11  Compliance to the US National Defense Authorization Act’s section on counterfeit electronic parts
CONTRACTOR RESPONSIBILITIES: the revised regulations issued pursuant to paragraph (1) shall provide that —

(A) covered contractors who supply electronic parts or products that include electronic parts are responsible for detecting and avoiding the use or inclusion of counterfeit electronic parts or suspect counterfeit electronic parts in such products and for any rework or corrective action that may be required to remedy the use or inclusion of such parts; and
(B) The cost of counterfeit electronic parts and suspect counterfeit electronic parts and the cost of rework or corrective action that may be required to remedy the use or inclusion of such parts are not allowable costs under Department contracts.

REPORTING REQUIREMENT: The revised regulations issued pursuant to paragraph (1) shall require that any Department contractor or subcontractor who becomes aware, or has reason to suspect, that any end item, component, part, or material contained in supplies purchased by the Department, or purchased by a contractor or subcontractor for delivery to, or on behalf of, the Department, contains counterfeit electronic parts or suspect counterfeit electronic parts report in writing within 60 days to appropriate Government authorities and the Government-Industry Data Exchange Program (or a similar program designated by the Secretary).

(A) require covered contractors that supply electronic parts or systems that contain electronic parts to establish policies and procedures to eliminate counterfeit electronic parts from the defense supply chain, which policies and procedures shall address:

i. the training of personnel;
ii. the inspection and testing of electronic parts;
iii. processes to abolish counterfeit parts proliferation;
iv. mechanisms to enable traceability of parts;
v. use of trusted suppliers;
vi. the reporting and quarantining of counterfeit electronic parts and suspect counterfeit electronic parts;
vii. methodologies to identify suspect counterfeit parts and to rapidly determine if a suspect counterfeit part is, in fact, counterfeit;
viii. the design, operation, and maintenance of systems to detect and avoid counterfeit electronic parts and suspect counterfeit electronic parts; and
ix. the flow down of counterfeit avoidance and detection requirements to subcontractors; and

DEFINITIONS: In subsections (a) through (e) of this section:
(1) The term ‘‘covered contractor’’ has the meaning given that term in section 893(f)(2) of the Ike Skelton National Defense Authorization Act for Fiscal Year 2011.

(2) The term ‘‘electronic part’’ means an integrated circuit, a discrete electronic component (including, but not limited to, a transistor, capacitor, resistor, or diode), or a circuit assembly.

AV 40.12  Welding and Weldmaps
Weld joints within this assembly are to be qualified, implemented, and inspected in accordance with the weld specification AWS or CWB. When no weld specification is identified in the TDP, the requirements shall be governed by AWS D1.1 for steel, AWS D1.2 for aluminum, and AWS D1.6 for Stainless Steel or CWB W47.1 for steel, W47.2 for aluminum. Documentation which supports AWS or CWB certification shall be available for review. Additionally, weldmaps shall be established and made available for all weldments.

AV 40.13  Counterfeit material avoidance
The supplier shall maintain a Counterfeit Item risk mitigation process internally and with its suppliers using SAE AS5553, Counterfeit Electronic Parts; Avoidance, Detection, Mitigation, and Disposition and AS6174, Counterfeit Materiel; Assuring Acquisition of Authentic and Conforming Materiel as guidelines appropriate to the materials supplied. The supplier shall flow down to and ensure compliance with the requirements of this clause by lower tier suppliers providing items for delivery to Allen-Vanguard under this order. The supplier shall provide evidence of their risk mitigation process to the Allen-Vanguard buyer upon request.